When it comes to applying for your next property, a good rental ledger is extremely beneficial. 

One of the most valuable things you can have at the end of your tenancy is a rental ledger (or tenant ledger) that shows your rent has always been paid on time.

Photo: iStock.com/BraunS.


What is a rental ledger, exactly?

A rental ledger is a complete statement (or record) of every rent payment you have made, and the dates that the rent covers. It will also show if your rent has ever fallen behind. A rental ledger is used to keep track of your rents and is a useful form of documentation in the event that a tenancy matter ever needs to go before a court.

Property managers and landlords will typically use rental management software which includes these ledgers, helping them to stay organised. As a tenant, you may keep your own ledgers for your personal reference.

How to read your rental ledger

Take a look at your rental ledger. Every line in the ledger provides some space where your property manager or landlord records pertinent information about a payment you’ve made. This will typically include your name, your address, the amount paid and the date.

You might see that your property manager / landlord has noted the type of payment, or notes where extra comments might be added if the rent was paid late, or if there were other problems with the payment.

If your property is managed by a landlord, they’ll likely record your rent payments in the ledger and provide you with a receipt – this is protection for both parties (you and the landlord). You should keep a copy of this receipt because it proves that your rent has been paid. Your landlord could also use this ledger to disprove a claim that you were double charged.

Why you should keep your rental ledger

Keeping an updated rental ledger can be an advantage as a tenant. This ledger can provide you with records to use if there is ever a dispute about your rent payments. You can also ask to compare your records with the landlord’s records to ensure they match.

At the end of your tenancy, your rental ledger is one of the most valuable things you can have. When you go to apply for a new property, present your rental ledger to your prospective property manager / landlord to show your rent has always been paid on time.

Presenting your ledger with your application

In addition to your rental application itself, it’s important that you have all the requested and necessary supporting documentation.

Be a well-prepared applicant by having a photocopy of your photo identification (such as a passport or driver’s licence), a copy of a recent pay slip, and, if you’ve rented before, your rental ledger.

If you haven’t rented before, find another form of payment history that can demonstrate your ability to pay on time. This could be a car loan statement or a savings account with regular deposits.


  1. Can you give some guidelines re what the law says about landlords allowing some pictur hangers in the rental. We are good tenants and the only things missing in our home are some pictures.
    We have tried the stick on good quality stick on ones but occasionally they fall down causing damage at times to the skirting board. It would be preferable not to have to worry. Many thanks.

    • Hi Bernice, tenant rights differ from state to state. Our best advice is to check before you make any changes to your rental. Generally your safest option is to ask permission from your landlord to hang a few hooks on the walls. Many landlords will be OK with this providing it looks professional. You may need to cover the spot when you vacate the property, but that will depend on your landlord. It’s always worth asking!

  2. I was just wondering if I have been with a real estate for 12yrs should they be able to give me my rental ledger for those 12 yrs?