A rental ledger (or tenant ledger) that shows you paid your rent on time is one of the more valuable things you can have at the end of your tenancy

What is a rental ledger?

A rental ledger is a complete statement (or record) of every rent payment you have made and the dates that the rent covered. The ledger also shows if you have ever fallen behind on rent.

A ledger is used to keep track of your rent payments and is a valuable form of documentation if a tenancy matter ever needs to go before a court.

In Australia, property managers and many landlords will use rental management software to record tenancy history.

As a tenant, you may ask for a copy of your ledger for reference.

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How to read a rental ledger

Your ledger provides some space where a property manager or landlord will record important information about a payment you’ve made. This will typically include your name, address, the amount paid and the date.

Your property manager or landlord may note the type of payment made, whether you paid the rent late or if there were problems with the amount paid.

Your property manager or landlord will record your rental payments in the ledger and provide you with a receipt. This is protection for both parties (you and the property owner).

Hot tip: You should keep a copy of this receipt because it proves that your rent has been paid. Your landlord could also use this ledger to disprove a claim that you were double charged.

Why you should ask for a copy of your rental ledger

It’s a good idea to keep an updated copy of your ledger. It can provide you with a record if there’s a dispute about your rental payments.

When you apply for a new property, a rental ledger is one of the most valuable documents you can have. When you apply, present your ledger to a prospective property manager/landlord to show your good rental payment record.

Present your ledger with your rental application

When you submit your rental property application, it’s essential to have all the requested and necessary supporting documentation.

Be prepared by including a photocopy of your photo identification (your passport or driver’s licence, for example), a copy of a recent payslip, rental references, and – if you’ve rented properties before – your rental ledger.

If you’re a first-time renter, look for another form of payment history that will help to demonstrate your ability to pay the rent on time. This could be a car loan statement or a savings account with regular amounts of money drawn.

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A rental ledger can show your rent was paid on time.
Lauren Vardy
Lauren Vardy

Lauren Vardy is the Content Manager at Rent.com.au, Australia's largest company dedicated to renters (ASX:RNT). Lauren has worked with Rent.com.au since 2015 and manages the Rent.com.au Blog. Formerly a journalist with Fairfax Media and Rural Press, Lauren has worked with multiple media groups in Australia and internationally on a freelance basis through publications including the Esperance Express, Southeast Asia Globe, Colosoul Magazine, The Sunday Times, and more.

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2 COMMENTS

  1. Hi, I found this article very helpful. I was wondering though for how long property managers or landlords typically keep their records. The last time I rented was 22 years ago and have since been living in my own property out West. I don’t even remember the name of the property agent we rented from. But now I’m thinking of selling the house and renting a low maintenance studio or one bedroom apartment closer to the CBD. Many thanks!

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