When applying for a rental property in a competitive market, it’s essential to stand out and make a positive impression on the property manager.
Let’s look at strategies for communicating effectively with property managers and making yourself memorable in a crowded field of applicants.
Get off on the right foot.
One of the most important things you can do when communicating with a property manager is to be polite and professional. This means using a courteous tone in all your communications, whether in person, over the phone, or via email. Property managers are more likely to respond positively to applicants who are respectful and easy to work with.
- Use a courteous and respectful tone: Always use polite language, avoid slang or informal words, and avoid using all capital letters or exclamation marks. This shows that you are serious and respectful.
- Be clear and concise: Keep your messages short and to the point, and make sure that your requests or questions are straightforward to understand.
- Show that you’re easy to work with: Be responsive to the property manager’s requests, and show that you’re willing to work with them to find a solution that works for both parties.
Stand out from the crowd
Making yourself memorable is crucial when applying for a rental property in a competitive market. One effective way to do this is by including a personal message in your application. Here are some tips to help you make the most of this strategy:
- Introduce yourself: Include a brief introduction, highlighting your name, profession, and any relevant information that makes you stand out as an applicant.
- Show your interest: Explain why you’re interested in the property, what you like about it and how it aligns with your lifestyle or needs.
- Be creative: Use a creative or unique approach when introducing yourself; it can be a great conversation starter.
- Keep it short and sweet: Keep your message short and to the point; you want to leave an impression, not overwhelm the property manager with too much information.
- Make it personal: Use a personal tone, and avoid using formal language or business jargon; it will make your message more relatable and increase the chances of it being read.
Spell check every time.
Proofreading your emails and other communications before sending them is essential when applying for a rental property in a competitive market. Here are some tips to help you make sure that your communications are well-written and error-free:
- Check for spelling and grammar errors: This is crucial as it shows that you are detail-oriented and professional.
- Make sure your message is clear and easy to understand: Avoid using jargon or complex language that could be confusing.
- Check for formatting issues: Make sure your email or application is easy to read and looks professional, including font size, spacing and alignment.
- Use a spell checker: Most word processors and email clients have built-in spell checkers; use them!
- Have a friend or family member review it: Having a fresh pair of eyes look over your application, or email can help catch any mistakes or areas that need improvement.
Property managers are likely to receive many emails and applications, and those that are well-written and error-free are more likely to stand out. Remember, attention to detail is key, and by proofreading your communications, you are showing the property manager that you are a responsible and reliable tenant.
Always follow up
Following up on your application is an essential strategy when applying for a rental property in a competitive market. Here are some tips to help you make the most of this strategy:
- Send a follow-up email: After you’ve submitted your application and any required documents, send a follow-up email to check on the status of your application. Make sure to keep the tone polite and professional.
- Make a phone call: If you haven’t heard back within a reasonable amount of time, consider making a phone call to check on the status of your application.
- Be persistent but not pushy: Following up shows that you’re interested and motivated, but be respectful of the property manager’s time and avoid being pushy.
- Show your enthusiasm: Let the property manager know that you’re excited about renting the property and that you’re looking forward to hearing from them.
- Be prepared for additional questions: If the property manager does get back to you, be ready to answer any other questions they may have.
Following up on your application shows that you’re interested and motivated, and it also allows the property manager to ask any additional questions they may have. Remember, the property manager is also looking for a good tenant, so by showing that you’re interested and motivated, you increase your chances of getting approved for the rental property of your choice.
Flexibility is key
Being flexible and willing to compromise is an important strategy when applying for a rental property in a competitive market. Here are some tips to help you make the most of this strategy:
- Be open to different types of properties: Consider different types of properties such as apartments, houses, duplexes, etc. Being open to different kinds of properties increases your chances of finding a suitable rental.
- Be open to different suburbs or areas: Consider other suburbs or areas; it can open up new opportunities and increase your chances of finding a suitable rental.
- Be open to different rental terms or lease agreements: Be willing to consider different rental terms or lease agreements, such as short-term rentals or month-to-month rentals.
- Show willingness to find a solution: Show the property manager that you’re willing to work with them to find a solution that works for both parties.
- Communicate your preferences and requirements: Communicate your preferences and needs clearly, and be willing to compromise when necessary.
In conclusion, communicating effectively with a property manager in a competitive rental market requires a combination of politeness, professionalism, personalisation, attention to detail, follow-up and flexibility. By following these strategies, you’ll increase your chances of getting approved for the rental property of your choice. Remember, the property manager is also looking for a good tenant, so be the one that stands out and makes their job easy.
Rent.com.au is Australia's largest company dedicated to renters and is owned and operated by ASX-listed Rent.com.au Limited (RNT:ASX). For over 15 years, Rent.com.au has exclusively focused on making renters' lives easier by making it easier to find a property, secure it, move in and pay rent.