Your rental ledger – Why you should be asking for a copy

One of the most valuable things you can have at the end of your tenancy is a rental ledger (or tenant ledger) that shows your rent has always been paid on time.


When it comes to applying for your next property, a good rental ledger is extremely beneficial. 

One of the most valuable things you can have at the end of your tenancy is a rental ledger (or tenant ledger) that shows your rent has always been paid on time.

Rental ledger


What is a rental ledger, exactly?

A rental ledger is a complete statement (or record) of every rent payment you have made, and the dates that the rent covers. It will also show if your rent has ever fallen behind. A rental ledger is used to keep track of your rents and is a useful form of documentation in the event that a tenancy matter ever needs to go before a court.

Property managers and landlords will typically use rental management software which includes these ledgers, helping them to stay organised. As a tenant, you may keep your own ledgers for your personal reference.

How to read your rental ledger

Take a look at your rental ledger. Every line in the ledger provides some space where your property manager or landlord records pertinent information about a payment you’ve made. This will typically include your name, your address, the amount paid and the date.

You might see that your property manager / landlord has noted the type of payment, or notes where extra comments might be added if the rent was paid late, or if there were other problems with the payment.

If your property is managed by a landlord, they’ll likely record your rent payments in the ledger and provide you with a receipt – this is protection for both parties (you and the landlord). You should keep a copy of this receipt because it proves that your rent has been paid. Your landlord could also use this ledger to disprove a claim that you were double charged.

Why you should keep your rental ledger

Keeping an updated rental ledger can be an advantage as a tenant. This ledger can provide you with records to use if there is ever a dispute about your rent payments. You can also ask to compare your records with the landlord’s records to ensure they match.

At the end of your tenancy, your rental ledger is one of the most valuable things you can have. When you go to apply for a new property, present your rental ledger to your prospective property manager / landlord to show your rent has always been paid on time.

Presenting your ledger with your application

In addition to your rental application itself, it’s important that you have all the requested and necessary supporting documentation.

Be a well-prepared applicant by having a photocopy of your photo identification (such as a passport or driver’s licence), a copy of a recent pay slip, and, if you’ve rented before, your rental ledger.

If you haven’t rented before, find another form of payment history that can demonstrate your ability to pay on time. This could be a car loan statement or a savings account with regular deposits.